Accounting Specialist

Job Summary

Responsible for providing accurate and timely accounting and administrative support to team members and managers.  Daily duties include accounts receivable, accounts payable, data entry, and other administrative and accounting related activities.

 

Essential Duties & Responsibilities

  • Verifies accuracy of all payables and other accounting documents and records to include coding invoices, reviewing coding from property management teams for accuracy, and entering invoices into the appropriate accounting software.

  • Processes vendor payments in accordance with department and client policies and procedures.

  • Partners with accounting teams to set up new vendors in accounting system and keeps information updated.  Ensures W-9's are on file for all vendors and assists with annual 1099 filings. 

  • Pulls daily bank activity, to check for incoming payment activity.

  • Reviews daily accounts receivable information and posts/enters timely and accurately into the appropriate accounting software.  Communicates as appropriate with internal team on status of past due accounts.

  • Reconciles daily transmissions and resolves any exceptions for properties utilizing automated lockbox solutions.

  • Completes daily ACH and wires submitted from Accounting.

  • Provides administrative support to team members and leadership which includes electronic filing and storage, document creation and manipulation, tracking project progression to ensure schedule is on track, coordinating and scheduling meetings, taking notes on calls/meetings, etc.

  • Maintains files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

  • Assists with various accounting activities including bank account reconciliations, data entry of lease abstracts into accounting software and critical dates tickler files, property sales tax filing, tenant sales reporting and billing, and month-end close functions in collaboration with accounting team members.

  • Responds to routine vendor and customer inquiries.

  • Performs other duties as assigned.

 

Supervisory Responsibilities

No formal supervisory responsibilities. May provide informal assistance such as technical guidance and/or portfolio-specific training to co-workers.

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education & Experience

  • High school diploma or equivalency required.  Associate's degree from an accredited institution in Business, Accounting or related field preferred.

  • Prior experience in accounts payable/receivable and administrative support in a professional services environment highly preferred.

 

Certificates and/or Licenses

  • None required.

 

Communication Skills

  • Strong written, verbal, and interpersonal communication skills.  Ability to plan and organize effectively to balance and prioritize work.

  • Ability to effectively present information in a clear, articulate, and accurate fashion.

 

Financial Knowledge

  • Ability to perform basic mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.

  • Intermediate analytical and quantitative skills.  Ability to reconcile various types of accounting data.

 

Other Skills/Abilities

  • Proficient knowledge of computer software (i.e., Microsoft Office Suite Products).

  • Strong attention to detail and ability to multi-task and meet deadlines while maintaining accuracy in a rapidly changing, fast-paced and high-volume environment.

  • Ability to identify problems and take corrective action in varying and sometimes ambiguous circumstances and with limited information.  

  • Ability to follow directions and provide timely follow-up and follow-through on assigned tasks.

 

Physical Requirements / Work Environment

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to lift and move 10 pounds.

  • Ability to communicate in English clearly with others verbally and in writing.

  • Work environment is currently 100% virtual but is subject to change based on business needs.

  • Ability to enter data and focus on a personal computer for long periods of time.

  • Travel for team meetings, etc. is occasionally required.  Employee expected to provide their own, reliable car for any travel.

 

Hours

Core hours are 9:00 AM – 4:00 PM, with other hours flexible and determined by supervisor or as workload demands.  The expectation is for this to be 40 hours per week.  This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee.  This job description does not alter the at-will employment relationship.  This job description may change or be altered by the company at any time, with or without notice.

Equal Opportunity Employer

Finch & Daisy is committed to providing equal opportunity to all employees and applicants for employment in accordance with all applicable Equal Opportunity laws, directives and regulations of federal, state, and local governing bodies or agencies. Finch & Daisy does not discriminate against any employee or applicant on the basis of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation or age.

Benefits:

  • 401(k)

  • Remote work environment

  • Flexible schedule

  • Health insurance

  • Paid time off/Paid holidays

 


 

To express interest in this position, please email msawyer@finchanddaisy.com with your resume and a letter of interest.